Something in Your Practice Isn’t Working. We’ll Find It.
A one-time diagnostic for therapy practice owners who want a definitive answer about what’s broken and a clear plan to fix it.
Built by the owner of a cash-pay group practice in Henderson, Nevada, who ran every one of these fixes on his own practice first.
You built a practice that helps people. But the business side has never quite clicked.
Maybe you’re not getting enough inquiries in the first place. Maybe you’re getting them but they’re not scheduling. Maybe your clinicians have gaps in their caseloads and you have no idea where the breakdown is happening.
You don’t need motivation. You need someone to show you exactly what isn’t working and why.
I’m Ryan Greenwood. I own Hello Calm, a group therapy practice in Henderson, Nevada. I built our dashboards, client pipelines, and marketing systems from scratch. Not because I’m a tech person, but because I got tired of running a practice on gut feelings.
The Practice Audit is everything I wish someone had shown me three years ago.
What the Audit Covers
👋 Your website conversion path, from first visit to form submission
👋 Google Business Profile and local search visibility
👋 Every therapist bio and directory profile on your team
👋 Inquiry response time and intake workflow from first contact to first session
👋 Client retention patterns pulled straight from your EHR data
👋 Marketing channels: what’s actually producing clients vs. what just feels productive
👋 Admin and scheduling workflows, including where time and clients get lost
👋 Quick wins you can implement the same week you get the report
How It Works
Three steps. No fluff.
Step 1
Fix what clients see first.
We start with the things prospective clients interact with first. Your website, your profiles, your first impression. If those aren’t converting, nothing downstream matters.
Step 2
Find what’s broken.
I pull data from your EHR, review your intake process, and map where clients drop off. You’ll see the numbers, not just opinions.
Step 3
Build from there.
You get a prioritized action plan. Not a 40-page report you’ll never read. A short list of what to fix first, what to fix next, and what to stop doing entirely.
Pricing
$1,500 – $2,000
One time. The price depends on the size of your practice and the number of data sources involved.
You’ll get a written deliverable with findings and recommendations, plus a walkthrough call to go through it together.
This isn’t a retainer. It’s a diagnostic. If we both decide there’s more to do together after that, we can talk about it.
Questions, Answered
What do you need from me?
Access to your website, your Google Business Profile, your directory profiles, and read-only reports from your EHR. Plus about an hour of your time for a kickoff conversation. That is it.
Is my client data safe?
We never need PHI and we do not want it. Everything from your EHR comes as aggregate or anonymized reporting: counts, dates, retention patterns. No names, no notes, no records.
How long until I get the report?
Two weeks from kickoff to the walkthrough call in most cases. If your practice is larger or has more data sources involved, we will tell you that upfront.
What if the audit finds nothing wrong?
Usually the problem is not that nothing is wrong. It is that four things are wrong and nobody has told you which one to fix first. Either way you leave with a prioritized plan, and knowing your fundamentals are solid is worth something too.
Is this a sales pitch for ongoing consulting?
No. It is a diagnostic, not a retainer. You get the findings and the plan, and you are free to run with them yourself. If we both decide there is more to do together afterward, we can talk about it then.
Book Your Audit
Pick a time that works. We will talk through what is going on in your practice and whether the audit is the right fit.
Thirty minutes, no obligation, and nothing gets pitched that you did not ask about.
Get a definitive answer.
Stop wondering what’s wrong with your practice. Find out for certain, and get a plan to fix it.