Something in Your Practice Isn’t Working. We’ll Find It.
A one-time diagnostic for therapy practice owners who want a definitive answer about what’s broken and a clear plan to fix it.
[TRUST PLACEHOLDER: one line, e.g. “Built by the owner of an award-winning group practice” or client metric]
You built a practice that helps people. But the business side has never quite clicked.
Maybe you’re not getting enough inquiries in the first place. Maybe you’re getting them but they’re not scheduling. Maybe your clinicians have gaps in their caseloads and you have no idea where the breakdown is happening.
You don’t need motivation. You need someone to show you exactly what isn’t working and why.
I’m Ryan Greenwood. I own Hello Calm, a group therapy practice in Henderson, Nevada. I built our dashboards, client pipelines, and marketing systems from scratch. Not because I’m a tech person, but because I got tired of running a practice on gut feelings.
The Practice Audit is everything I wish someone had shown me three years ago.
What the Audit Covers
👋 Your website conversion path, from first visit to form submission
👋 Google Business Profile and local search visibility
👋 Every therapist bio and directory profile on your team
👋 Inquiry response time and intake workflow from first contact to first session
👋 Client retention patterns pulled straight from your EHR data
👋 Marketing channels: what’s actually producing clients vs. what just feels productive
👋 Admin and scheduling workflows, including where time and clients get lost
👋 Quick wins you can implement the same week you get the report
How It Works
Three steps. No fluff.
Step 1
Fix what clients see first.
We start with the things prospective clients interact with first. Your website, your profiles, your first impression. If those aren’t converting, nothing downstream matters.
Step 2
Find what’s broken.
I pull data from your EHR, review your intake process, and map where clients drop off. You’ll see the numbers, not just opinions.
Step 3
Build from there.
You get a prioritized action plan. Not a 40-page report you’ll never read. A short list of what to fix first, what to fix next, and what to stop doing entirely.
What Therapists Are Saying
[OPTIONAL METRIC PLACEHOLDER: e.g. “Trusted by X practice owners” or review-platform logo strip]
“[TESTIMONIAL PLACEHOLDER 1: short quote, strongest phrase bolded. Focus: a practice owner who got a definitive answer and a working fix.]”
[Name, credential, practice/location]
“[TESTIMONIAL PLACEHOLDER 2: short quote, strongest phrase bolded. Focus: a practice owner who got a definitive answer and a working fix.]”
[Name, credential, practice/location]
“[TESTIMONIAL PLACEHOLDER 3: short quote, strongest phrase bolded. Focus: a practice owner who got a definitive answer and a working fix.]”
[Name, credential, practice/location]
Pricing
$1,500 – $2,000
One time. The price depends on the size of your practice and the number of data sources involved.
You’ll get a written deliverable with findings and recommendations, plus a walkthrough call to go through it together.
This isn’t a retainer. It’s a diagnostic. If we both decide there’s more to do together after that, we can talk about it.
Questions, Answered
What do you need from me?
[ANSWER PLACEHOLDER: access list — website, GBP, EHR reports, time commitment.]
Is my client data safe?
[ANSWER PLACEHOLDER: confidentiality handling; anonymized/aggregate data only; no PHI.]
How long until I get the report?
[ANSWER PLACEHOLDER: turnaround time from kickoff to walkthrough call.]
What if the audit finds nothing wrong?
[ANSWER PLACEHOLDER: reframe — the audit always produces a prioritized plan; define the guarantee if any.]
Is this a sales pitch for ongoing consulting?
[ANSWER PLACEHOLDER: reuse the existing ‘diagnostic, not a retainer’ line.]
Book Your Audit
[SUBHEAD PLACEHOLDER: expectation-setting line, e.g. “Tell us about your practice. We will reply within one business day.”]
[FORM PLACEHOLDER: embed booking form here. Minimal fields: name, email, practice size, biggest frustration dropdown. Tally / SimplePractice / Calendly embed. CTA button label: “Get My Audit Plan”, not “Submit”.]
[PRIVACY PLACEHOLDER: one reassurance line near the form, e.g. “No spam. No obligation. Your numbers stay private.”]
[PROOF-NEAR-FORM PLACEHOLDER: one short testimonial quote beside/below the form.]
Get a definitive answer.
Stop wondering what’s wrong with your practice. Find out for certain, and get a plan to fix it.